Meetings and Conventions

At A Glance
  • Catering menu designed by celebrity chef, Gareth Stewart
  • Adjoining gardens and lake views from Cellar Cocktail Lounge

Business guests are assured of an inspirational location for stays, meetings, incentive trips and events. Conveniently located midway between Auckland and Wellington, Hilton Lake Taupo presents a peerless offering in the central North Island. With a full range of impeccable business-focused services, including wireless connectivity throughout the hotel, every convenience is available for business travelers.

Discover a simply stunning venue for a special event or spectacular wedding in the ornate Cellar Ballroom (for up to 120 banquet guests) and its serene adjoining gardens. Or plan your next meeting in our unique Cellar Cocktail Lounge with fireplace or feel at the top of your game in the Onekeneke Boardroom.

Hilton's experience and expertise in delivering events is your guarantee of a successful, memorable and hassle-free event.

Cellar Ballroom

Treat your guests to this beautifully ornate venue with serene adjoining gardens. Situated in the Heritage Wing of the hotel, it is ideal for a wide range of special events including a spectacular wedding.

Onekeneke Boardroom

Offering the latest in audiovisual equipment, this caters for up to 18 people in a boardroom-style configuration or for a private sit-down dinner. It is located on the Ground Floor of the hotel's Heritage Wing, adjacent to the Business Centre and restaurant Bistro Lago.

Cellar Cocktail Lounge

Enjoy stunning views over Lake Taupo and the mountains beyond or simply relax by the fireplace. This stylish Lounge is adjacent to the Cellar Ballroom and is perfect for small intimate meetings for up to 40 people, product launches and cocktail receptions for a maximum of 90 people.

Thermal Valley View Portico

Situated off the main Cellar Ballroom and featuring a high glass ceiling and fold-away doors that open onto private gardens, this casual space offers a great indoor/outdoor flow for up to 60 people.

  • "We speak highly of all the employees at the Hilton, Lake Taupo, thank you for making our conference a memorable occasion."

  • "...excellent and looked after our delegates with exceptional care."

  • "The Hilton had everything we needed – outdoor/indoor ceremony options, cocktail lounge for canapés  a stunning ball room for our reception, delicious dishes from the Bistro Lago menu and plenty of accommodation for our guests who were coming from Melbourne, Wellington and Christchurch. Our wedding was magical and we loved having it at the Hilton. We have received lots of compliments on our wedding and how amazing the Hilton was! - Christina & Jeremy "



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Clean Air Program

Every meeting and event held at participating Hilton hotels will offset the carbon emissions generated at no cost to our clients.

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Meetings Simplified

Make booking your next meeting easier than ever – at an all-inclusive price.

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Offer is subject to the details herein and the hotel’s booking terms and conditions. Offer is subject to availability at participating hotels and resorts in Asia Pacific. For a list of participating properties, please visit Offer is valid for new bookings only. Event must be booked between 1 April 2013 and 30 June 2013 and commenced between 1 April 2013 and 31 December 2013. Event requires a minimum booking of 20 rooms. Whether to book an event is at the discretion of the hotel and is subject to availability and other factors at time of booking. Each hotel has a policy to address terms and conditions of holding an event at their property; please inquire with hotel prior to booking for complete details.  Blackout dates may apply. All package elements may not be available at all hotels; please check with your hotel prior to booking to determine availability. 

A contract must be signed with the hotel to govern the terms of the event. The details of the event, including identification of the Event Planner, selection of package benefits (“Package Benefits”) must be described in the contract. Package Benefits may be chosen as follows:

Rooms nights

Benefits awarded

Package Benefits options

20 – 49


  • Complimentary welcome cocktail for all paid delegates
  • One complimentary room night for every 40 paid room nights
  • Two complimentary upgrades to the next room category and Executive Floor benefits*
  • Complimentary Internet in meeting rooms
  • 15% off daily delegate rates**
  • Complimentary weekend stay for two, including breakfast, at contracted hotel

50 – 79


80 – 109


110 – 159


160 or more


* If an Executive Floor is not available at the hotel, the hotel will accord similar benefits to the offerings of HHonors Gold/Diamond members. Please inquire with the hotel for further details.

** Only available at participating hotels that offer daily delegate rates.

The room minimum must be met in conjunction with one booking; no combination of bookings is permitted.  Benefits are awarded only when a contract is executed and all deposit and payment terms are met. If the event occurs at a lesser or higher value than booked, only the actualized value will be considered to determine the number of benefits to be awarded. Benefits must be used during the contracted event and must be allocated to a member of the group by the Booker.

The terms of this offer shall not be interpreted to modify the terms of the Contract.  Only the Event Planner is eligible to earn Points and Miles and the Event Bonus.  Earning of Points and Miles will only be awarded as specified in the contract and in conjunction with all other Event Bonus Program terms and conditions.  Hilton HHonors Event Bonus is awarded at the discretion of the hotel.  Event Bonus may not be awarded on all events.  Event Bonus Points are awarded after completion of the event, checkout of the group and final bill settlement.

Hilton HHonors Event Planner Bonus Points

Double HHonors Event Planner Points is applicable when the Event planner opts for “Earning Option 2” (earn 1.5 HHonors Bonus Points with every US$1 spent, up to 100,000 points) as outlined on If the Event Planner books an event for 80 room nights or more, and over Group Value Date periods (as defined on respective hotel’s webpage), the Event Planner is also entitled to receive 125,000 HHonors Event Planner Bonus Points. To receive HHonors Event Planner Bonus Points, the Event Planner must fully complete and submit the Meeting Planner Bonus Acknowledgement Form, which requires the Event Planner’s name and details about the Event. The Event Planner identified in the Meeting Planner Bonus Acknowledgement Form is the only person entitled to receive the Event Planner Bonus Points. Points will be deposited into Event Planner’s HHonors account 6-8 weeks after completion of and full payment for event, and verification of entitlement to points.

This offer cannot be combined with any other offers and/or special discounts.  You must mention this promotion at the time of enquiry and must be a member of Hilton HHonors to earn Event Bonus Points.  All other Event Bonus Program terms and conditions apply.

Hilton HHonors™ membership, earning of Points & Miles™, and redemption of points are subject to HHonors Terms and Conditions.